Run your school
from one system,
not a group text.
Booking, dispatch, maintenance, training records, billing and a student portal in one place, connected so that when one thing happens the rest keeps up. No clipboard. No Friday spent reconciling what actually flew.
Your day breaks in the same few places.
The plane is double-booked. A student is calling the front desk for the third time today. Your oil change was due six hours ago and nobody flagged it. Billing doesn't match what was actually flown.
You don't need digital transformation. You need your day to stop breaking.
Built for the way a flight school actually runs.
Booking that checks your rules first
Students book online. Before a slot is offered, Av8Book checks the student's checkout and endorsements, whether the instructor is free and current, whether the aircraft is due for maintenance, and your own lead-time and hours policies. Staff can override the soft ones with a reason on the record.
A day of dispatch you can actually see
Check an aircraft out, dispatch it, check it back in. Hobbs and tach come in at the desk, squawks get filed on the spot, and returns that never got closed show up on a list instead of hiding in the calendar.
Maintenance that takes the plane off the schedule
Set Hobbs, tach, and calendar items per aircraft. When one comes due, the aircraft pulls itself off the schedule and the bookings it collides with are surfaced with real alternatives, not just an error. Return to service when the work is signed off.
Billing from what actually flew
The instructor closes the flight, the invoice is built from the meter reading and the booked block, and it lands open for you to review. Nothing is charged behind your back. Settle it against a card on file, a prepaid balance, cash, or a check.
Training records that keep up
Logbook entries post from completed flights per 14 CFR 61.51. Endorsements, currency, stage checks, and checkride readiness live next to the student, not in a separate binder. Instructors can leave the next objective and the homework for the student to read before the lesson.
Books that stay in sync with QuickBooks
Customers, invoices, and payments sync to QuickBooks Online nightly and on demand. When one part of a sync fails, you see which part and can retry just that piece instead of starting over. CSV export stays available for everything else.
One tap completes the flight.
Five things happen at once.
Hobbs advanced. Squawks filed. Invoice created. Logbook posted. The record of who did it, written. Those five land together or none of them land, so there is no such thing as a billed flight with no logbook entry. Component times and any outside syncs follow right after and are retried until they go through.
The five things you used to do by hand. Now they happen at the same instant.
- The core records post together, or not at all. When a flight is closed out, the meter readings, squawks, invoice, logbook entry and the record of who did it all land together: no half-finished paperwork, ever. Component times and outside syncs follow right after and are retried until they land.
- Exact to the penny. Every total adds up, every time. No rounding surprises at the end of the month.
- Every dollar has a receipt. Every change is recorded permanently: who did it, what changed, and when. Nothing can be quietly edited or deleted.
- Your own invoice series.Every school numbers its own invoices, counting up and never resetting. No numbers borrowed by anyone else's books, and none ever reused.
Maintenance that defends
the calendar.
Hobbs, tach, and calendar items per aircraft. Hit a threshold and the aircraft pulls itself off the schedule. Squawks file from the ramp. Return-to-service requires sign-off.
Nothing you can do puts two students in the same plane.
Two people can tap the same slot in the same second, and only one of them gets it. That is settled in the record itself, not just on the screen someone happens to be looking at, so no combination of double-taps, refreshes or slow airport Wi-Fi gets both bookings through. The same holds for booking a student, or an instructor, against themselves.
Three steps. Then your day stops breaking.
Bring your school over
Add aircraft, instructors, and rates, then import students from a CSV export. If your school pays for Flight Schedule Pro's API module, we can pull directly instead. A long import can be paused, and it picks up where it left off rather than starting again.
Open the portal to students
Share your booking link. Students sign up, upload documents, see real availability, and book against your rules. When their first choice is full, they can join the waitlist for that slot and get offered the cancellation when it appears.
Run the day, and go home
Dispatch in the morning, check in as aircraft return. Closing a flight writes the invoice, the logbook entry, and the record of who did it. Nothing waits for a Friday reconciliation session.
Runs where you do. Phone, tablet, cockpit.
Fully responsive, no app to download. Students book, instructors complete flights, and owners check the day from a phone at the FBO.
$229/month. Up to 10 aircraft. All features.
No tiers. No feature gates. No per-user fees. Per-seat pricing for a flight school is absurd.
The objections we hear most.
Less chaos. Fewer missed dollars.
Your front desk shouldn't be a call center. Your billing shouldn't be a guessing game. Your maintenance shouldn't rely on someone remembering.
$229/MO · 30-DAY TRIAL · NO CARD REQUIRED · CANCEL ANYTIME